Get your business up and running with remote working in a matter of hours
While many businesses are now switching on to the benefits of remote working, not least to provide them with more flexibility in the light of on precedented events such as the Coronavirus pandemic, we recognise that for many, this way of working is still far from the norm.
As a business that has operated a remote working business model from its inception, Silver Cloud HR is thankfully well versed in the pros and cons of working from home.
Over the years, we have utilised a range of tools, both free and paid-for than enable us to service our clients, collaborate with each other, remain productive and more importantly, profitable.
We’d like to share some of those with you now to help you and your business get up and running with remote working, as quickly and as efficiently as possible.
Keeping in touch
Use Zoom to keep in touch with colleagues. The free version allows one to one or group calls of up to 45 minutes. You can also use video in order to maintain that all important face to face contact with colleagues. Zoom is also fantastic for virtual training session and webinars – both live and recorded – as it also supports screen-sharing and instant chat.
Sign up for free with your work account, Facebook or Google Account.
Basecamp keeps all your projects in one place. It also features to-do lists, a calendar, instant messaging, file storage (including Google Doc synching). You can also invite clients to collaborate. There is a free option which limits the amount of projects you can work on. The paid-for version costs $99 per month for unlimited team members and projects.
Historically only available for Office 365 subscribers, Microsoft Teams is now available as a ‘free’ version and includes chat and video calling, screen sharing, file sharing (10GB), and the web versions of Word, Excel and Powerpoint. Data is encrypted, however you do not get any support. The next level, Office 365 Business Essentials includes more features and starts at £3.80 per user/mnth.
Trello is great for working on projects as a team. Its boards, lists, and cards enable you to organise and prioritise work in a visual, engaging way. There is also a mobile app and builtin workflow automation. Trello also integrates with many other useful applications including Google Drive and Slack.
File sharing and storage
For free and secure file storage and sharing, Dropbox is great. You can open a basic account for free which includes 2GB of space. You’ll likely need a bit more than that however. The next level is ‘Standard’ at £10 per user per month and includes 5TB storage, 256-bit AES and SSL/TLS encryption, multi-team login, company- managed groups, remote device wipe, sharing permissions, password-protected links and more.
Signing and Forms
Use DocuSign to get paper work signed quickly and securely.
This is a great, free tool for banishing paper-based forms and for collecting feedback.
Working from home takes a lot of discipline. Consider Focusmate – the virtual coworking tool that can help prevent procrastination. 95.5% of Focusmate users have reported a significant increase in productivity and reduced procrastination! Focusmate is free for 3 sessions (1 hour each) every week. For unlimited sessions, you can upgrade to Turbo for $5 per month.
If you need to continuing hiring during this time, consider video hiring with myInterview. Forever free, this nifty on-demand video interview tool helps to inject a little personality into the interview process. All videos are securely encoded and cannot be accessed without a client's permission. myInterview can also be integrated into existing HR software.