Documenting User Journeys: Best Practise Guide

Tips for conducting focus groups and info gathering workshops...

Both process mapping and documenting user journeys have their place, yet focusing solely on processes only gives us a part of the picture. After all, it isn't processes that make companies successful, it's people.

Gaining insights into current user journeys and any pain points relies on gather accurate information and feedback from the users themselves.

The best way to so this, as opposed to guessing, is to conduct detailed focus groups and 'discovery' sessions.

Download our "Documenting User Journeys: Best Practice Guide" below, to ensure you get the most out of any sessions you run.

User journeys vs. process mapping
Conducting workshops and discovery sessions
Question time: what questions you should be asked on each process and the current steps involved?
 
 
"Mixing delegates from across user groups will enable understanding of each other's point of view and experiences."
 

What you will learn

The best way to gather feedback and insights from your users

The difference between user journeys and process mapping, and which method is the best approach.

What to consider when conducting workshops and discovery sessions

From stakeholders to include, workshops needed and prepping your sessions, we share some best practices for running workshops and discovery sessions.

Questions to ask

Questions to ask delegates to contribute their thoughts and experiences on each process and current steps.

Free User Journey template

View an example of an Employee Recognition User Journey and download a free copy of our User Journey template.

 
 

Download today to ensure system implementation success

Never implemented a new HR or payroll system into your organisation before? Implementation projects can often take on a mind of their own and without proper planning, can cost you thousands in wasted time, resource and mistakes that need corrected.

We'll help you avoid all these mistakes...
By sharing the most common pitfalls and considerations to be made at each stage of the implementation process. This free ebook will enable you to navigate some of the costly implementation stumbling points, and save you a lot of headaches along the way too!

Looking for more free resources?

Browse our Insights Area, packed full of free downloads, templates, case studies, blogs and more, to help you transform your HR and payroll functions.

Latest insights and articles

27 November 2025 | 1 minute read

Discover the key differences between HiBob Flows and Tasks and learn when to use each to streamline HR processes and improve employee and manager experiences.

10 November 2025 | 4 minute read

For SMEs, Selection isn't always an easy process - here are five secret tips that will help you hit smooth sailing.

4 November 2025 | 2 minute read

In October, we saw HCM suites lean deeper into AI, new communities being built and partnerships form across HR tech.

16 October 2025 | 2 minute read

No more worrying about trying to choose your new HR system alongside your day-to-day responsibilities - new selection packages make it easier and faster than ever.