Looking for a new payroll system but not sure where to start?
Select the right payroll system for your business
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Selecting the right payroll software solution for your business can be a complex journey.
Whether you employ 25, 5000 or 10,000 people, we'll help guide you through all of the options available to you, using our knowledge and experience of the whole of the market to select the payroll system that best suits your needs and budget.
Having worked with organisations across all sectors to map out their requirements, evaluate their options and manage negotiations with vendors, we can provide that all-important independent eye to ensure you get the best return on your investment.
We will:
The time for digital transformation in payroll is now. Its impact on an organisation is far too significant to be overlooked and having a technological solution that can manage it effectively is essential.
Our Payroll Selection Process Explained
Processing of a payroll can often be a time consuming and complex task. Your payroll solution therefore needs to be usable, engaging, and compliant.
Most importantly, it needs to work alongside your core business processes and provide you with insights that will enable your business to thrive.
Selecting payroll software that can do all of this and more is a multi-step process.
Before listing your requirements, it helps to understand what options are available to you - this is what we refer to as the information gathering stage: a crucial part of the selection process.
"Your payroll solution needs to be usable, engaging and compliant. It also needs to work alongside your core business processes and provide the insights you need to thrive."
01
Agreeing the scope of the project
The first step is to agreeing the scope and guiding principles for the project via meetings with the payroll and finance management team.
Points we consider:
- Does the solution need to address any industry-specific needs?
- Does it need to fit with a bigger business agenda?
- What are the likely project risks?
- What does your future payroll operating model look like?
01 Agreeing the scope of the project
The first step is to agreeing the scope and guiding principles for the project via meetings with the payroll & finance management team.
Points we consider:
- Does the solution need to address any industry-specific needs?
- Does it need to fit with a bigger business agenda?
- What are the likely project risks?
- What does your future payroll operating model look like?
02
Reviewing Payroll systems, data and reporting
The next step is to review existing Payroll systems to understand their functionality and current frustrations. In addition to any frustrations, we will also look at what is currently working well and discuss any aspects that the business would like to retain.
Points we consider:
- What’s the usability of your current system like?
- What are your specific payroll pain points?
- What’s the current relationship like with the existing vendor?
- How is reporting performed?
- How is data currently shared with HR?
02 Reviewing Payroll systems, data and reporting
The next step is to review existing Payroll systems to understand their functionality and current frustrations. In addition to any frustrations, we will also look at what is currently working well and discuss any aspects that the business would like to retain.
Points we consider:
- What’s the usability of your current system like?
- What are your specific payroll pain points?
- What’s the current relationship like with the existing vendor?
- How is reporting performed?
- How is data currently shared with HR?
03
Planning for success
Payroll requires detailed planning and commitment to timescales. Therefore, it's important to establish the current ways of working and what payroll owners would like to see from a new system.
Points we consider:
- What process changes would need to happen if a new payroll solution was introduced?
- What key improvements could be delivered?
- What are the risks?
- What resource is available for deployment?
- What could impact the deployment timescales?
- What are the integration requirements with other departments?
03 Planning for success
Payroll requires detailed planning and commitment to timescales. Therefore, it's important to establish the current ways of working and what payroll owners would like to see from a new system.
Points we consider:
- What process changes would need to happen if a new payroll solution was introduced?
- What key improvements could be delivered?
- What are the risks?
- What resource is available for deployment?
- What could impact the deployment timescales?
- What are the integration requirements with other departments?